Careers at MindfulBear

HR Executive

SGD 3,200 to 3,700, based on experience

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  • We are MindfulBear, a specialist counselling centre for children and teens between 5 and 18.
  • Wed to Sun (5-day week), closed on public holidays. 10am to 7pm on weekdays, 9am to 6pm on weekends.
  • One day work from home.
  • Near Marine Parade MRT.
  • SGD 3,200 to 3,700 monthly, based on experience.
  • More about working here: mindfulbear.sg/careers
HR Executive SGD 3,200 to 3,700, based on experience
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Job scope

  • Payroll & Compensation (with Finance)

  • Process monthly payroll accurately and on time, including CPF, tax, and statutory contributions, via Talenox.
  • Administer incentive and commission payments for counsellor roles.
  • Maintain payroll records and handle staff pay queries.

  • Contracts & Documentation

  • Prepare and manage employment contracts, offer letters, and variations.
  • Maintain up-to-date employee records.
  • Track and administer leave and other statutory entitlements per the Employment Act.
  • Monitor the team's work attendance and prepare a monthly attendance report.

  • Onboarding & Offboarding

  • Coordinate interviews and new hire onboarding: documentation, orientation, system access.
  • Manage exit processes, including final settlements, acknowledgements, and exit interviews.

  • Staff Engagement & Relations Support

  • Support staff communications across both centres (WhatsApp updates, engagement touchpoints).
  • Help plan and run staff appreciation and wellbeing initiatives.
  • Be an accessible point of contact for HR policy and process questions.
  • Provide admin and coordination support for grievance, disciplinary, and investigation processes.

  • Compliance

  • Support compliance with the Singapore Employment Act, MOM guidelines, and TAFEP's Workplace Fairness framework.
  • Keep HR policies and templates current with regulatory changes.
  • Any other ad hoc duties if required.

Requirements

  • Must be Singaporean or PR.
  • Diploma or degree in Human Resource Management, Business Administration, or a related field.
  • 1 to 3 years of HR generalist experience.
  • Familiarity with the Employment Act and statutory requirements (CPF, IRAS, MOM) is a strong advantage.
  • IHRP certification is a plus.

Who does well here

  • High attention to detail, particularly with payroll and statutory documentation.
  • Discreet and trustworthy with sensitive staff information.
  • Warm, approachable communicator. This is a people-facing HR role.
  • Organised, able to juggle recurring cycles (payroll, contracts, claims) alongside ad-hoc requests.
  • Comfortable with Excel, WhatsApp, Asana and Talenox.

Benefits

  • An annual salary increment.
  • One day work from home.
  • Paid annual and parental leave.
  • A birthday allowance of SGD 30, to spend on whatever you want.
  • Team events through the year, from buffet lunches to escape rooms and pickleball.

Apply

It takes about ten minutes.